EMIS User Tips

Please find below tips submitted from members, every effort is made to provide information that is accurate and up to date.  However, if you find anything that is no longer relevant please let us know.

If you have anything to share please let the SNUG Team know.  We hope you find the tips beneficial

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Hints and Tips EMIS

Please find some hints and tips below of interest, particularly if you have any new members of staff not used to the Practices GP IT system.

EMIS PCS Prescribing Module

The short video shows three simple tips in the EMIS PCS prescribing module to answer these problems:

If a patient says they have been on a drug in the past but you can not find it in a long list in past medication what is the quickest way to find it or make sure it is not there?

I you want a combination product how do you search the drug dictionary for items where the drug you are searching for is somewhere in the name and not just at the start of the name?

How do you correctly note the duration of PRN items you put on repeat so that the usage and average figures do not apply and therefore do not warn you when issuing?

Unmatched Transactions

When a transaction is received in GP Links, EMIS PCS tries to match it to the patients in your database, either by CHI number or transaction number. If EMIS PCS cannot do this, an unmatched transaction is the result. Check unmatched transactions immediately, as they will prevent you from closing the quarter. To find out more about unmatched transactions download the document below.

Incomplete Patients

Go into your GP Links Outbox, Highlight the appropriate patient, then right click and select edit. You can now complete the registration details as necessary

At a recent Grampian SNUG Meeting Dr Cooper demonstrated hints and tips within EMIS, these can be found on the “Meetings Near You” page, but we felt it was of interest to all Practices. Please find links below to EMIS PCS Hints and Tips, PLT EMIS in Consulting and EXTREMIS Keyboard Help.

EMIS Tips in Consultation Mode – PCS

Please find presentations from the March 2014  Grampian SNUG meeting:

Patient Access – a Practice Experience

A Practice in Greater Glasgow and Clyde was asked to reflect on their experience on using Patient Access in EMIS. Please find a presentation on this below which details what they found of benefit and the downfalls.

EMIS Hints and Tips in Consulting Room Document

Please click this link to open EMIS Hints and Tips –  Hints_and_tips_for_EMIS.doc

This has a list of hyperlinks at the beginning which allows you to jump to a relevant topic Most have a link back to the contents after each topic . If you have any questions please let me know.

Searching for past drugs

Ever tried to find out if a patient has been prescribed a particular drug in the past? It can take ages scrolling through the long list of previous drugs which are in date rather than alphabetical order.

Here’s any easier way to do it:

In the prescribing screen, select D-history
Select Full Issue History
D-Display to select sort by name or date

Posted by roblevy 

Ethnicity and Registrations – EMIS PCS

Further to the recent discussions surrounding the application of ethnicity data into patient records following edit of patient registration details, I would like to provide some clarification on the issue.

EMIS PCS provides the opportunity to apply details of a patients ethnicity at the point of registration. This registration field automatically applies the relevant code into the patients record, corresponding to the ethnicity selected when the registration details are saved.

This automated process seems to have caused some confusion.

When saving the registration information for a patient, the system will automatically check if a READ Code, based on the Ethnic Origins available, is present in the medical record. If it is not, the system will add the appropriate code. If the ethnicity code already exists in the record, the system recognises this and does not duplicate the entry.

The key issue here is that when a user removes the READ code for ethnicity, the system will presume that this has not been recorded. Therefore when amending the patients record, if the ethnic origin field in the registration screen is still populated, this ethnicity will be coded back into the record when any amendments are saved.

Contrary to some suggestions, this is not a new feature and has not been an added through any recent patches. This is a long standing feature of the PCS system.

I do understand that some have concerns that the code structure being applied and that practices are only using the more recent 9i.. READ Codes for recording ethnicity which sometimes causes a problem. At present the registration module only applies and a select list of codes, and we are now looking to have this updated to ensure that in due course the more recent codes are automatically added in line with the functionality of the system. The attached guide provides clarity on which READ codes are applied against each Ethnic Origin option.

Until this is implemented, users should note that if they remove any code and replace it with a different code in the patients record, the registration module will not recognise new entry unless it matches the ethnic origin selected in the registration. It would therefore potentially re-apply the code for the ethnicity visible in the registration details. To avoid this issue, users need to ensure either the correct Ethnic Origin is now applied in the Registration details or that the Ethnic Origin field is blank before saving amendments.

I have provided an information sheet for reference and hope that this helps to clarify this issue.


Kind regards

Will Christie
Service Relationship Manager


Appraisal Tips

In Consultation mode, right-clicking gives the option to add items to your Personal Development Plan. you can add learning needs, reflective notes or critical cases. You can later review, edit and write up these ideas.
This is very useful if you can never remember at the end of surgery/week/month what you might want to review for annual appraisal.

Posted by seankennedy 

Recall schedule

This is a system that will automatically put in a diary entry when you put in a particular Read code. For example you may want to code a diary entry for a repeat depot contraceptive when you put in the code depot given. Use DT >> B then A to add and follow the instructions to add the recall entry of your choice



It is possible to create a list of codes that Practices want only to use under a particular disease area. So if you type in =CVS when entering a problem, we will only be presented with codes that should be used for cardiovascular problems. This needs some work to set it up but can be useful to standardise code use in a practice. Set these up by DT >> S >> C.


Autotext or Autocode in Consultations

In consultation mode (F6) “I” opens the Consultation Configuration box. Make sure the “Synonyms” tab is chosen. You can use this to develop useful Autotext to speed up consultations. For example, type LARC into the Synonym box. Click the Code radio button and choose the Read code 8CAw (the contract compliant code for advice about long-acting reversible contraceptives). You may choose to make this a practice-wide synonym. Click OK to save.
Now, in a consultation, if you type LARC, the code 8CAw is added.

You can create as many synonyms as you want (or think you will remember and make them personal or practice-wide.

Posted by S Kennedy